KGS Procurement Standard

Supplier's EMS and QMS

We preferentially do business with and purchase goods from ISO9001 and ISO14001 supplying products, parts, raw materials, and sub-materials to KGS. We conduct a survey with respect to the environment and quality based on the Standard. Based on the survey results, we make a decision of whether the purchase is appropriate or not.

Supplier Evaluation

We provide this KGS Procurement Standard to suppliers who will start supplying or are supplying products, parts, raw materials, and sub-materials to KGS. We conduct a survey with respect to the environment and quality based on the Standard. Based on the survey results, we make a decision of whether the purchase is appropriate or not.

1.Timing of Survey

  1. When we purchase the product for the first time
  2. When we conduct our periodical supplier ongoing evaluation
  3. When the specification of a product we purchase is changed
  4. Whenever we consider the survey is necessary after revision of procurement standards or in other cases

2.Method of Survey

  1. Questionnaire
    We request the suppliers to answer the questionnaire and the survey sheet we send to them.
  2. Audit
    We request the suppliers to accept our visit for on-site audit.

3.Contents of Survey

  1. How the supplier addresses the quality
    We request the supplier to fill out the separate "Supplier Questionnaire" and provide us with information on whether the supplier has the ISO9001 (or ISO/TS16949) certification as well as on the supplier operation regarding the certification. Answers to other questions are also to be provided. In addition, we ask the supplier to conduct an audit and present "QC Process Sheet", "QA System Chart", "Quality Policy", and other quality-related documents according to the documents such as “General Agreement”, “Memorandum on Consignment Production”, and “Memorandum on Quality ssurance”.
  2. How the supplier addresses the environment
    We request the supplier to fill out the separate “Supplier Questionnaire” and provide us with information on whether the supplier has the ISO14001 as well as on the supplier operation regarding the certification. Answers to other questions of green procurement are also to be provided. We also ask the supplier to cooperate on a survey of chemical substances used for products or in manufacturing processes on according to the annex “Environmental Hazardous Substance Management Standard”.

Evaluation and Judgment

  1. We make a decision in our prescribed evaluation manner that it is appropriate to purchase products from suppliers who have fulfilled the criteria.
  2. If a supplier does not meet the criteria, we will ask the supplier for improvements.
  3. We may cancel the business with a supplier if no improvement is achieved.

If you have any questions about the survey, please contact Kitagawa Industries Quality Assurance Department.

Quality Assurance Department
TEL:+81-568-93-9771
FAX:+81-568-93-9739